Administrative Assistant

Raleigh, North Carolina, United States


Summary: This is an Admin I level position. This person will play an important role for AIT as the front desk receptionist and security monitor, while also assisting in important administrative tasks such as material tracking, accounts payable, visitor vetting, conference room scheduling, etc.

Essential Duties & Responsibilities:

Monitor security cameras and building safety systems

Sign in and clear domestic and foreign visitors in the OCR system

Maintain calendars for the conference rooms

Maintain calendars for the afterhours on-call list

Track incoming and outgoing materials for Micross

Assist in various accounting tasks like accounts payable, creating expense reports, etc.

Assist in other administrative tasks like scheduling interviews, creating signs, labels, forms, etc. for the building common areas and labs

Write and maintain building procedures

Other Duties & Responsibilities:

Comply with all safety policies, practices and procedures

Comply with all quality and ITAR policies, practices and procedures

Build meaningful and productive relationships with internal business partners, building tenants, and visiting customers

Participate in proactive team efforts to achieve departmental and company goals

Contribute to building a positive team spirit

Communicate effectively with all levels of employees

Protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties

Maintain the highest degree of honesty and integrity at all times

Perform other duties as assigned

Job Qualifications:

Working knowledge of Microsoft Office software

Past administrative experience in accounting, HR, or other admin role with a demonstrated ability to keep organized and detailed records

Due to export control rules, must be a US citizen or US permanent resident.


Job Skills:

Willingness and ability to learn new skills and new software. This position will require heavy use of the computer and multiple, specialized, software packages that span building monitoring systems to accounting systems.

Salary and benefits commensurate with qualifications and experience.

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